Won the job? Let's get the purchasing organized.
Once a project is awarded, there's still plenty to sort out: finalizing subcontractors, confirming supplier pricing, placing orders and keeping track of commitments. Mapleheart & Co. helps general contractors manage the procurement side of the job.
Support where your project needs it.
You may only need help closing out a few trade packages, or you may want someone keeping the purchasing process moving. We can scope the work around your project.
Subcontractor Awards
We help organize the final steps before trades are awarded.
- Follow up on outstanding quotes and clarifications
- Compare inclusions, exclusions and commercial terms
- Track award decisions and outstanding documents
- Coordinate subcontract paperwork using your approved forms
Supplier Sourcing & Purchasing
Need materials or equipment quoted and ordered? We can help coordinate the purchasing process.
- Request and compare supplier quotations
- Confirm lead times and commercial details
- Prepare purchase orders for your approval
- Follow up on order status and delivery information
Contract Administration Support
Keep key subcontract and purchasing records together as the project gets underway.
- Maintain subcontract and purchase order logs
- Track required insurance and supporting documents
- Organize executed agreements and correspondence
- Flag missing documents and upcoming procurement deadlines
Procurement Tracking
Know what's been quoted, approved, ordered and still outstanding.
- Maintain procurement status trackers
- Follow up on open items with trades and suppliers
- Record approved changes to purchasing commitments
- Provide clear status updates to your project team
Your project. Your approvals.
Mapleheart coordinates procurement and documentation. Your company makes the final decisions, approves spending, signs contracts and remains responsible for construction, scheduling and site management.
Here's how we'd work together.
Share the awarded scope, outstanding trade packages and where you need help.
We'll outline deliverables, responsibilities, timelines and a project-specific fee.
We follow up with trades and suppliers, keep records current and bring decisions back to your team.
A few things worth knowing.
Can we hire Mapleheart after the tender is already awarded?
Yes. You don't need to use Mapleheart for estimating or tendering to request post-award support.
Do you sign subcontracts or purchase orders for us?
No. We can prepare and coordinate documents, but your authorized team reviews and approves commitments and signs contracts.
Can you help with only one trade or supplier package?
Yes. We can quote a defined package of work rather than taking on the full project.
Do you manage the construction site or project schedule?
No. Mapleheart provides procurement and administrative support, not general contracting or site supervision.
Need help after award?
Send us a few details about the project and the procurement work you want to hand off.