Construction bid preparation and compliance support
You've put time into pricing the project. Before you submit, make sure the paperwork and tender requirements get the same attention.
Mapleheart helps Canadian general contractors organize bid submissions, check published requirements and identify missing information before tender close.
Support before you hit submit
Tender Requirements Review
We review the published instructions and create a practical checklist of mandatory documents, forms, deadlines and submission requirements.
Bid Compliance Review
We compare your draft submission against the published requirements and flag missing documents, incomplete answers and items that need a closer look.
Evaluation Criteria Check
We help you identify where your submission addresses the stated evaluation criteria—and where your team may need to provide clearer information.
Bid Package Coordination
We help organize the documents, track outstanding items and prepare the package for your team's final review and submission.
We've seen bids from the receiving side.
I've spent part of my procurement career reviewing contractor submissions from the owner's side of the tender process. I've seen how easy it is for an otherwise promising bid to overlook a required form, miss an addendum or leave an evaluation question unanswered.
That experience shapes how Mapleheart approaches bid preparation: paying attention to the instructions, keeping documents organized and helping your team spot gaps while there's still time to address them.
Fewer last-minute surprises.
We provide a written list of findings and outstanding items so your team knows what needs attention before closing.
Mapleheart does not guarantee bid acceptance or award. Your team remains responsible for technical content, pricing, approval and submission.
How it works
Share the tender
Send us the tender documents, published addenda, closing date and the support you need.
We review your draft
We work through the agreed checklist, compare your documents with the published requirements and note gaps.
You receive the findings
We send a written summary of outstanding items for your team to address and approve before submission.
Need a second set of eyes?
Bid compliance reviews start at $500 CAD. Pricing depends on the size and complexity of the tender and what you need reviewed. We'll confirm the scope, turnaround and fee before starting.
Need help preparing the full submission package instead? We can quote that separately.
A few common questions
Can you review a bid we've already prepared?
Yes. We can review your draft against the published tender requirements and provide a written list of items that may need attention.
Can you help with evaluation criteria?
Yes. We can identify where your draft addresses the published criteria and flag areas that may need clearer supporting information.
Do you prepare technical construction content?
Your team provides and approves technical methodologies, project experience, schedules and pricing. We help organize and review the submission against the tender instructions.
Will you submit the bid for us?
Your company approves, signs and submits the final bid unless a different arrangement is specifically agreed in writing.
Can you also gather subcontractor quotes?
Yes. That's available through our separate Subcontractor Tendering service.
Still putting your bid together?
Mapleheart also provides construction estimating and subcontractor tendering services. You can request one service or combine them, depending on what your team needs.
Need an extra hand with your next bid?
Send us the tender details and closing date. We'll review what you need and provide a quote before starting.